Business Office FAQs

General

How do I change the number of dependents for withholding, my home address, or bank change for direct deposit of payroll?

Complete a new W-4 form in Rm 117. We will submit it to Human Resources.

This information can also be changed by visiting UAccess Employee and logging in with your UA NetID.

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How do I get direct deposit of my check?

Complete a direct deposit form in Rm 117 and include a bank deposit slip. We will submit it to Human Resources.

This information can also be changed by visiting UAccess Employee and logging in with your UA NetID.

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I want to invite a colleague to work with me. Do I have to make any arrangements through the Department?

Yes, visitors should receive an official letter of invitation from the Department Head, contact Alejandra Gaona [Math 109 (Dept Head Office), (520) 621-2868, agaona@math.arizona.edu].

If you have any plans to pay the visitor for expenses while at the U of A, there are restrictions, particularly if the visitor is a foreign national and then depending on the type of visa and work status he/she holds. Generally speaking, honoraria are not possible and most expenses may only be reimbursed from original receipts up to a limited amount ($600). For more details and up-to-date INS, IRS, and UA policies, contact David Gonzalez [Math 115 (Business Office), (520) 621-2562, dgonzalez@math.arizona.edu].

If you will need office space, contact Alejandra Gaona [Math 109 (Dept Head Office), (520) 621-2868, agaona@math.arizona.edu].

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If I am taking a leave or sabbatical, what do I need to do?

CONTACT: Please inform the Business Office (Rm 117, 626-7989) in writing of your mailing address, e-mail address, and any other contact information in case we need to get in touch with you while you are away.

OFFICE: Due to the shortage of space and the fact that we hire replacements for persons away for a semester or more, we will need to assign a visitor to your office. You will need to clear the top of your desk, lock your file cabinets, and if possible leave room on a shelf or two. Please inform Alejandra Gaona [Math 109 (Dept Head Office), (520) 621-2868, agaona@math.arizona.edu] of the dates of your absence. Exceptions may be made if you do not plan to leave the University during this time but you still need to contact us. If you return at any time during this period, we may be able to find a temporary office for you if needed.

MAIL: First Class business mail can be forwarded to you in the United States. All other mail will be collected and held for your return. Arrangements should be made for personal mail to be collected and handled externally to the Department. Mail cannot be forwarded to foreign locations. It must be packaged and re-addressed for new postage charges. Please see David Gonzalez [Math 115 (Business Office), (520) 621-2562, dgonzalez@math.arizona.edu] to make payment arrangements for this and other international shipments.

EXPENSES: If you are traveling on a grant or local funds during this time, please complete a Travel Authorization Form in the Business Office (Rm 117) prior to leaving. On your return, we will process appropriate reimbursements.

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If I am leaving the Department, what is the checkout procedure?

Return your keys to the UA Facilities Key Desk. Leave your forwarding address, email address, and any other contact information in case we need to get in touch with you. Only first Class business mail can be forwarded to you in the United States. Mail cannot be forwarded to foreign locations. If you have checks pending, inform the Business Office whether you will pick them up or want them to be mailed to you.

Return textbooks, all grade books, and final exams from the previous year to Rm 108.

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What do I do if the lights go out in my office?

Report it to Shane Smith (626-5709), Rm 119.

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Is there a notary in the Math Building?

No, but below is a list of notaries in the College of Science that may be able to assist you. Please call ahead if you require notary service.

  • Dotty Sherwood-Cooney, Physics, PAS 232, 621-6800
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How do I get reimbursed for a book or software I found on the internet?

UA policy does not allow ordering without going through the Purchasing Dept and processing of the appropriate UA paperwork. Although reimbursement is possible, the Purchasing Dept can disallow the purchase and deny the reimbursement. Please bring information about the item you are interested in to the Business Office (Rm 117) or email your request to business-office@math.arizona.edu for processing.

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How do I find out about sources of funding and submission of a research proposal?

For NSF and the usual funding sources for mathematics, contact David Gonzalez (Rm 112) 621-1486; for other funding sources, refer to University of Arizona Office of Institutional Research and Planning Support.

For processing and submission, all paperwork must go through the Department; contact David Gonzalez (Rm 112) 621-1486.

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Are there travel funds available from the Department?

Not specifically. But if you have a unique circumstance, you may make a request via email to the Department Head for partial support. To submit a request for foreign travel funds from the UA International Affairs Office, see http://w3fp.arizona.edu/oip/ftg.htm.

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